Planning Services
For Pricing Please Contact SAMA
Ruby Package
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This package includes but is not limited to:
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Create all itineraries
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Unlimited phone and email communication
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Up to 10 hours which will include: meetings to discuss your plan, list all your vendors, meet with the caterer, and décor, and meet with all parties 48 hours before the event.
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Day of the Event we will be there from start to end up to 8-12 hours
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On the day of the wedding, we will make sure all your vendors show up on time and are ready on time.
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Distribute the event itinerates to all wedding professionals.
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Cue entrances and exits
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Oversee setup of ceremony and reception locations
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Scheduling and coordination with vendors on arrival times, set-up details, event logistics, and all timeline specifics.
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Handle all crises in the event that may occur
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Work with all wedding vendors and manager execution of contract
Garnet Package
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Unlimited phone and email communication
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25 hours of pre-event meetings, which include clients’ meetings, site visits, meeting with cater, décor, and all the parties.
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Design an itinerary for the event.
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Pick up your personal items, transport and manage these items during the events.
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Review and negotiate contracts on behalf of the client’s best interest. The client will be responsible for the signing of all contracts and payments required
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We are available to confirm your vendors and make sure last-minute payments are made to your vendors.
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Make sure all the vendors are at the venue on time, coordinate delivery, setup & breakdown
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Access to our preferred vendor list
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Pre-event site visit
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Pre-con meeting 48 hours before the event
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Distribute the event day itineraries to all necessary persons.
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Ensure the day flows smoothly
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Assist photographer(s) by creating a photo list – it is the responsibility of the photographer to capture your requests.
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Cue entrance and exits
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Set up a guest book, gift box, and place cards
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Work with all wedding vendors and manage the execution of contracts
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Refer and assist with vendor selections.
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Oversee cake cutting and box top layer of cake
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Handle any last-minute crisis
Topaz Package
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Complimentary initial consultation, in which we will discuss your dream wedding, style and vision.
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Unlimited phone, email and zoom meeting
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Design an itinerary for event
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Vendor recommendations
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All proposals are individually customized based on your needs such as catering, your budget to provide a tailored plan
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Up to 40 hours of pre-event meetings to include at the client’s judgment; site visits, meeting with caterer, decorator meeting
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Special project manager will create text messages to be sent out to guest list, family members, and wedding dependent on lists provided by the client.
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Special Project Manager will create a website and rsvp tracking system
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Vendor communication
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Day of coordination limited up to 35 hours multiple days
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Pick up your personal items, transport and manage these items during the events.
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Review and negotiate contracts on behalf of the clients’ best interest. Client will be responsible for signing all contracts and payments required.
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Bridal and Groom Concierge assigned to the couple and their families on the wedding morning.
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Design a concept for all events, including floor plans, itineraries, décor ideas, food service and program entertainment
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Facilitate the overall flow of the events
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Send out all itineraries and diagrams the Monday prior to start of first event
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Pre meeting with all wedding vendor one week prior to the event
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Coordinate delivery, setup and breakdown
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Set up guest book, gift box, place cards and couple pic if needed
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Cue entrance and exits
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Responsible for issuing payments on event day to vendors
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Assist in venue floor plan and layout
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Work with and review the program with MC prior to doors opening for the event
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Scheduling and coordination with vendors on arrival times, set up details, event logistic and all timeline specifics
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Greet guest at reception and offer any necessary directions or instructions
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Assist photographer(s) by creating a photo list – it is the responsibility of the photographer to capture your requests.
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Review of BEO (Banquet Event Orders)
Out-of-Town Coordination Package
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Staffing and Meetings
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Unlimited phone and email communication
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Scheduled video chat meetings
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One in-person meeting with unlimited hours up to three days with Coordinator**, to include at the client’s discretion; site visits, meeting with the caterer, decorator meetings, and meetings with all parties that will have responsibilities during.
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Up to 10 hours of researching hours for items or services requested.
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Day of event(s) coordination unlimited hours for all contracted events
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Assigned Coordinator plus One assistant for 3 events (assistant will stay in the same hotel room)
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Travel for events – The coordinator will arrive one day prior to the start of the first event for a set production meeting with vendors and venue service
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Design a concept for the event and an itinerary for the event.
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Facilitate the overall flow of the events
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Create floor plans for events
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Oversee set up of events
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Create and adhere to a pre-determined timeline for events
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Final confirmation with all wedding professionals the week of the wedding
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Coordinate wedding professionals’ delivery, setup, and breakdown schedules
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Distribute the event day itineraries to all necessary persons
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Work with the facility to ensure the events are effectively executed
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Ensure decorations are in place per contract(s) (final look-over)
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Cue entrances and exits – Parents, couples, etc into the reception hall and ceremony
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Ensure the gift box is removed from the foyer to a secure location
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Oversee cake cutting and box top layer of cake
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Set out the guest book, gift box, place cards, etc
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Handle all crises in the event they occur
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Responsible for issuing payments on event day – if necessary
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Provide updates to bride and groom as necessary
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Create a scheduled meeting with the client or their designated persons
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Refer and assist with vendor selections
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Pass along exclusive designer discounts from wedding professionals
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Work with all wedding professionals and manage the execution of contract
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Share Budget and checklist forms
Additional Services
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DJ Services
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Photographer/Videographer
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Henna Artist
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Dhol player
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Photobooth
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Balloon Arch
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Face painting /Balloon twister