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Planning Services

For Pricing Please Contact SAMA

 Ruby Package

  • This package includes but is not limited to:  

  • Create all itineraries

  • Unlimited phone and email communication 

  • Up to 10 hours which will include: meetings to discuss your plan, list all your vendors, meet with the caterer, and décor, and meet with all parties 48 hours before the event.  

  • Day of the Event we will be there from start to end up to 8-12 hours 

  • On the day of the wedding, we will make sure all your vendors show up on time and are ready on time.  

  • Distribute the event itinerates to all wedding professionals.  

  • Cue entrances and exits 

  • Oversee setup of ceremony and reception locations 

  • Scheduling and coordination with vendors on arrival times, set-up details, event logistics, and all timeline specifics.  

  • Handle all crises in the event that may occur  

  • Work with all wedding vendors and manager execution of contract 

 Garnet Package

  • Unlimited phone and email communication   

  • 25 hours of pre-event meetings, which include clients’ meetings, site visits, meeting with cater, décor, and all the parties.   

  • Design an itinerary for the event.   

  • Pick up your personal items, transport and manage these items during the events. 

  • Review and negotiate contracts on behalf of the client’s best interest. The client will be responsible for the signing of all contracts and payments required

  • We are available to confirm your vendors and make sure last-minute payments are made to your vendors.  

  • Make sure all the vendors are at the venue on time, coordinate delivery, setup & breakdown

  • Access to our preferred vendor list   

  • Pre-event site visit   

  • Pre-con meeting 48 hours before the event   

  • Distribute the event day itineraries to all necessary persons.   

  • Ensure the day flows smoothly

  • Assist photographer(s) by creating a photo list – it is the responsibility of the photographer to capture your requests.   

  • Cue entrance and exits   

  • Set up a guest book, gift box, and place cards   

  • Work with all wedding vendors and manage the execution of contracts   

  • Refer and assist with vendor selections. 

  • Oversee cake cutting and box top layer of cake   

  • Handle any last-minute crisis 

 Topaz Package

  • Complimentary initial consultation, in which we will discuss your dream wedding, style and vision.  

  • Unlimited phone, email and zoom meeting  

  • Design an itinerary for event

  • Vendor recommendations 

  • All proposals are individually customized based on your needs such as catering, your budget to provide a tailored plan

  • Up to 40 hours of pre-event meetings to include at the client’s judgment; site visits, meeting with caterer, decorator meeting

  • Special project manager will create text messages to be sent out to guest list, family members, and wedding dependent on lists provided by the client. 

  • Special Project Manager will create a website and rsvp tracking system

  • Vendor communication  

  • Day of coordination limited up to 35 hours multiple days

  • Pick up your personal items, transport and manage these items during the events. 

  • Review and negotiate contracts on behalf of the clients’ best interest. Client will be responsible for signing all contracts and payments required.

  • Bridal and Groom Concierge assigned to the couple and their families on the wedding morning.  

  • Design a concept for all events, including floor plans, itineraries, décor ideas, food service and program entertainment  

  • Facilitate the overall flow of the events 

  • Send out all itineraries and diagrams the Monday prior to start of first event

  • Pre meeting with all wedding vendor one week prior to the event  

  • Coordinate delivery, setup and breakdown  

  • Set up guest book, gift box, place cards and couple pic if needed 

  • Cue entrance and exits   

  • Responsible for issuing payments on event day to vendors 

  • Assist in venue floor plan and layout  

  • Work with and review the program with MC prior to doors opening for the event

  • Scheduling and coordination with vendors on arrival times, set up details, event logistic and all timeline specifics 

  • Greet guest at reception and offer any necessary directions or instructions   

  • Assist photographer(s) by creating a photo list – it is the responsibility of the photographer to capture your requests.

  • Review of BEO (Banquet Event Orders)  

Out-of-Town Coordination Package

  • Staffing and Meetings

  • Unlimited phone and email communication

  • Scheduled video chat meetings 

  • One in-person meeting with unlimited hours up to three days with Coordinator**, to include at the client’s discretion; site visits, meeting with the caterer, decorator meetings, and meetings with all parties that will have responsibilities during. 

  • Up to 10 hours of researching hours for items or services requested.

  • Day of event(s) coordination unlimited hours for all contracted events 

  • Assigned Coordinator plus One assistant for 3 events (assistant will stay in the same hotel room)

  • Travel for events – The coordinator will arrive one day prior to the start of the first event for a set production meeting with vendors and venue service 

  • Design a concept for the event and an itinerary for the event.

  • Facilitate the overall flow of the events

  • Create floor plans for events

  • Oversee set up of events

  • Create and adhere to a pre-determined timeline for events

  • Final confirmation with all wedding professionals the week of the wedding

  • Coordinate wedding professionals’ delivery, setup, and breakdown schedules

  • Distribute the event day itineraries to all necessary persons

  • Work with the facility to ensure the events are effectively executed

  • Ensure decorations are in place per contract(s) (final look-over)

  • Cue entrances and exits – Parents, couples, etc into the reception hall and ceremony

  • Ensure the gift box is removed from the foyer to a secure location

  • Oversee cake cutting and box top layer of cake

  • Set out the guest book, gift box, place cards, etc

  • Handle all crises in the event they occur

  • Responsible for issuing payments on event day – if necessary

  • Provide updates to bride and groom as necessary

  • Create a scheduled meeting with the client or their designated persons

  • Refer and assist with vendor selections

  • Pass along exclusive designer discounts from wedding professionals

  • Work with all wedding professionals and manage the execution of contract

  • Share Budget and checklist forms

Additional Services

  • DJ Services 

  • Photographer/Videographer

  • Henna Artist 

  • Dhol player

  • Photobooth 

  • Balloon Arch 

  • Face painting /Balloon twister 

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